A meeting of the Fayetteville City Council was held on Tuesday, Jan. 15, 2013 at 6 p.m. in Room 219 of the City Administration Building located at 113 W. Mountain St. in Fayetteville.
Listed below are the items considered during the meeting, action taken for each item, and links to downloadable PDFs for each item.
Roll Call
Present: Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin Tennant, Martin Schoppmeyer, Rhonda Adams, Alan Long
Absent: None
Mayor’s Announcements, Proclamations and Recognitions
1. State of the City Address – Mayor Lioneld Jordan
Consent
1. Approval of the January 03, 2013 City Council meeting minutes.
2. Bid #12-57 Williams Tractor (PDF): A resolution pursuant to Bid #12-57 authorizing a contract with Williams Tractor, Inc. in the amount of $24,900 for the purchase of one (1) round baler for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. – Pass 8-0
3. Bid #12-63, Hilbilt Sales Corporation-Arkansas (PDF): A resolution pursuant to Bid #12-63 authorizing a contract with Hilbilt Sales Corporation-Arkansas in the amount of $39,690 for the purchase of one (1) end-dump hauler trailer for use at the Noland Wastewater Treatment Facility, and approving a budget adjustment. – Pass 8-0
4. Bid #12-77, Terex Equipment Services (PDF): A resolution pursuant to Bid #12-77 authorizing a contract with Terex Equipment Services in the total amount of $83,284 for the purchase of two (2) Ford F-250 crew cab pickup trucks for use by the Fire Department. – Pass 8-0
5. Bid #13-02, Reflectorized Paint Markings (PDF): A resolution awarding Bid #13-02 and authorizing the purchase from Asphalt Striping Service, LLC of reflectorized paint markings, in variable amounts, for the Transportation Division as needed through the end of calendar year 2013. – Pass 8-0
6. Bid #13-03, Construction – Curb and Gutter (PDF): A resolution awarding Bid #13-03 and authorizing the purchase of curb and gutter construction from Sweetser Construction, Inc. as a primary supplier and Tomlinson Asphalt Co., Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. – Pass 8-0
7. Bid #13-04, Hillside Gravel (PDF): A resolution awarding Bid #13-04 and authorizing the purchase of hillside gravel from Les Rogers, Inc. for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. – Pass 8-0
8. Bid #13-05, Concrete (PDF): A resolution awarding Bid #13-05 and authorizing the purchase of concrete from Tune Concrete Company as a primary supplier and Beaver Lake Concrete, Inc. as secondary supplier, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. – Pass 8-0
9. Bid #13-06, Truck Hauling Services (PDF): A resolution awarding Bid #13-06 and authorizing the purchase of truck hauling services from Les Rogers, Inc. and S&R Trucking, in equal amounts, for variable unit prices, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. – Pass 8-0
10. Bid #13-07, Aggregate Materials (PDF): A resolution awarding Bid #13-07 and authorizing the purchase of aggregate materials for varying unit prices from various vendors, as needed through the end of calendar year 2013. – Pass 8-0
11. Bid #13-09, Drainage Pipe (PDF): A resolution awarding Bid #13-09 and authorizing the purchase of drainage pipe for varying unit prices from various vendors, as needed through the end of calendar year 2013. – Pass 8-0
12. Bid #13-10, Crushed Rock Salt (PDF): A resolution awarding Bid #13-10 and authorizing the purchase of crushed rock salt from North American Salt Company in the amount of $73.76 per ton, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2013. – Pass 7-0
13. Bid #13-11, Screened Topsoil (PDF): A resolution awarding Bid #13-11 and authorizing the purchase of topsoil from Les Rogers, Inc. in the amount of $10.74 per cubic yard, in variable amounts, and authorizing the use of other bidders based on price and availability, as needed in calendar year 2013. – Pass 8-0
14. Landers Toyota of Little Rock (PDF): A resolution authorizing the purchase of three (3) Toyota Tacoma Compact pickup trucks in a total amount of $69,875, pursuant to a state procurement contract, from Landers Toyota of Little Rock for use by the Water and Sewer Division, and approving a budget adjustment. – Pass 8-0
15. Bale Chevrolet of Little Rock (PDF): A resolution authorizing the purchase of seven (7) police package Chevrolet Tahoes in a total amount of $245,651, pursuant to a state procurement contract, from Bale Chevrolet of Little Rock for use by the Police Department. – Pass 8-0
16. Ozarks Electric Cooperative Corporation (PDF): A resolution authorizing the transfer of an easement interest to Ozarks Electric Cooperative Corporation on certain city-owned property in Veterans Park to provide for a relocation of electrical utility service. – Pass 8-0
Unfinished Business
None
New Business
1. 2012 Arkansas Department of Environmental Quality E-Waste Grant (PDF): A resolution authorizing acceptance of a 2012 Arkansas Department of Environmental Quality E-Waste Grant of $25,000 for an e-waste coupon redemption program, and approving a budget adjustment. – Pass 8-0
2. Asphalt Materials (PDF): An ordinance waiving the requirements of formal competitive bidding during calendar year 2013 for the purchase of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes. – Pass 8-0
3. Refurbished Hazmat Truck (PDF): An ordinance waiving the requirements of formal competitive bidding and approving a contract with Beverage Body and Trailer Service in the total amount of $65,974 to purchase a refurbished hazmat truck for the Fire Department, and approving a budget adjustment. – Pass 8-0
4. Amend §173.08 Energy Conservation Code (PDF): An ordinance to adopt the 2011 Arkansas Energy Code for new building construction for Commercial and High-Rise Residential Construction projects including thermal and lighting efficiency standards as required by A.C.A. §15-10-205 by amending §173.08 Energy Conservation Code of the Fayetteville Code. – Pass 8-0
5. Kum & Go, L.C. / Casey’s General Store (PDF*): A resolution to authorize Mayor Jordan to sell about two acres of the Tyson Factory Property on Huntsville Road and to recommend rezoning this parcel to Neighborhood Commercial or other zoning district satisfactory to the buyer. Note: The above PDF does not include the Casey’s General Store offer – Tabled until Feb. 5
* Since both offers have been increased to $1 million, the council opted to authorize both parties (or any third party) to provide a sealed final offer to be opened and considered at the Feb. 5 meeting.
