LIVE UPDATES: Fayetteville City Council recap: Feb. 6, 2018

File photo

On the agenda…

  • The razing and removal of a dilapidated and unsafe structure.
  • A contract for a comprehensive rate study for the Recycling and Trash Collection Division.
  • Amending the Timber Trails Subdivision Planned Zoning District.
  • Rezonings on Joyce Boulevard, Storer Avenue and Crossover Road.
  • City Council support for an update to City Plan 2030.
  • Amending the 2018 Adopted Budget.

» Download the full agenda

A meeting of the Fayetteville City Council began at 5:30 p.m. Tuesday, Feb. 6, 2018 inside room 219 of City Hall, located at 113 W. Mountain St. in Fayetteville.

Listed below are the items up for approval and links to PDF documents with detailed information on each item of business.


Roll Call

Present: Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty*, Mayor Lioneld Jordan, Justin Tennant, Sarah Bunch, John La Tour, Kyle Smith
Absent: None

* Petty and Bunch were first listed as being absent. Petty arrived a few moments after the roll call, and Bunch arrived at 5:39 p.m.

» View current attendance records


City Council Meeting Presentations, Reports and Discussion Items

1. Monthly Financial Report: – Finance Director Paul Becker

Notes: Sales tax was up 4.09 percent from last year.

2. Ozark Regional Transit Operating Statistics (Details) – Calendar Year 2017

Notes: Jeff Hatley, public information officer for Ozark Regional Transit, said it was a rough year for ORT. Ridership was down 18.2 percent. Hatley said things are looking up, however.

3. Housing Authority Board Appointment (Details): Re-appoint Christopher White
Pass 7-1

Notes: Council member Marsh voted against. She said didn’t think the work the board did in 2017 was acceptable, and White was a part of that board. She said the board can do a better job of transparency, and she’d like to see new members on the board moving forward.

Consent

Consent items are approved in a single, all-inclusive vote unless an item is pulled by a council member.

1. Approval of the Jan. 16, 2018 City Council Meeting Minutes
Pass 8-0

2. Bid #17-26 Superior Automotive Group (Details): A resolution to award Bid #17-26 and authorize the purchase of a Ford F550 4×4 Crew Cab with Knapheide Dump Body from Superior Automotive Group of Siloam Springs, Arkansas in the amount of $54,429.00 for use by the Transportation Department.
Pass 8-0

3. Bid #17-34 Grand Truck Equipment Company (Details): A resolution to award Bid #17-34 and authorize the purchase of a Ford F550 with Dakota Body and Aerial Platform from Grand Truck Equipment Company of Afton, Oklahoma in the amount of $103,115.00 for use by the Transportation Department.
Pass 8-0

4. Lewis Automotive Group (Details): A resolution to authorize the purchase of a 2018 Dodge Ram 1500 Regular Cab 4×2; A Ram 1500 Quad Cab 4×4; and a Ram 2500 Crew Cab 4×2 from Lewis Automotive Group of Fayetteville, Arkansas in the total amount of $64,146.00, pursuant to a State Procurement Contract, for use by the Parks and Recreation Department.
Pass 8-0

5. Superior Chevrolet (Details): A resolution to authorize the purchase of a Chevrolet Tahoe Special Service Utility Vehicle from Superior Chevrolet of Siloam Springs, Arkansas in the amount of $34,524.85, pursuant to a State Procurement Contract, for use by the Fire Department.
Pass 8-0

6. Lewis Ford (Details): : A resolution to authorize the purchase of a Dodge Ram 2500 4WD Crew Cab Truck from Lewis Ford of Fayetteville, Arkansas in the amount of $26,971.00, pursuant to a State Procurement Contract, for use by the Police Department.
Pass 8-0

7. Fayetteville Fire Department Annual Service Awards Donation Revenue (Details): A resolution to approve a budget adjustment in the amount of $400.00 representing donation revenue to the Fayetteville Fire Department for the annual employee service awards event.
Pass 8-0

8. Flying Investments/LC Joint Adventures, LLC (Details): A resolution to approve the agreement for assignment of a ground lease for airport property located at 4560 S. School Ave. from Flying Investments, LLC to LC Joint Adventures, LLC.
Pass 8-0

9. Seven Hills Homeless Center Funding Assistance (Details): A resolution to approve a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $57,000.00 for maintenance and repairs at the Walker Family Residential Community Complex in 2018.
Pass 8-0

10. JWC Environmental, LLC (Details): A resolution to approve an agreement with JWC Environmental, LLC in the amount of $49,047.06 for the repair of a Channel Monster grinding and screening unit used at the Hamestring Sewer Lift Station.
Pass 8-0

11. McClelland Consulting Engineers, Inc. (Details): A resolution to approve Supplemental Agreement No. 1 to the contract with McClelland Consulting Engineers, Inc. in the amount of $66,545.27 to add engineering services for the replacement of an existing 24-inch water main adjacent to Morningside Drive associated with utility relocations necessary for Arkansas Department of Transportation Job 040579.
Pass 8-0

12. Arkansas One-Call System, Inc. (Details): A resolution to approve the purchase of utility locating services for 2018 from Arkansas One-Call System, Inc. in an amount up to $25,000.00.
Pass 8-0

13. Beaver Water District Third Agreement (Details): A resolution to authorize Mayor Jordan to sign the Third Agreement with Beaver Water District related to protection of and nutrient reduction in the Beaver Lake Watershed.
Pass 8-0


Public Hearing

1. Raze and Removal 171 E. Meadow Street (Details): A resolution to order the razing and removal of a dilapidated and unsafe structure on property owned by Paul Brickman located at 171 E. Meadow Street in the City of Fayetteville, Arkansas, and to approve a budget adjustment of $4,715.00.
Pass 8-0


Unfinished Business

None


New Business

1. RFP #17-16 MSW Consultants (Details): A resolution to award RFP #17-16 and authorize a contract with MSW Consultants, LLC in the amount of $47,932.00 for the development of a comprehensive rate study for the Recycling and Trash Collection Division, and to approve a project contingency in the amount of $4,793.20.
Pass 8-0

Notes: City Finance Director Paul Becker said there has not been a comprehensive rate study conducted for Recycling and Trash Collection services since 1993. Becker said the chosen firm has national experience and their body of work is impressive. According to a staff memo, the study will recommend rate structures “that consider and make provisions for” the following factors:

  • Achieving the goals outlined in the Waste Reduction, Diversion and Recycling Master Plan adopted in February 2017
  • Current and future estimated costs to provide solid waste services in accordance with established and anticipated standards and regulations in addition to the adopted Solid Waste Reduction, Diversion and Recycling Master Plan.
  • Future growth and demand
  • Age and condition of the Recycling and Trash Collections fleet and other equipment

2. Rebuilt-It Services Group, LLC (Details): An ordinance to waive competitive bidding and to accept a repair quote of $26,100.00, plus any applicable tax with Rebuilt-It Services Group, LLC to repair a Clarifier Drive for the Noland Water Resource Recovery Facility.
Pass 8-0


3. U.S. Geological Survey Agreement (Details): An ordinance to waive the requirements of formal competitive bidding and authorize a joint funding agreement with the U.S. Geological Survey for stream gauge operation and maintenance and water quality sampling and monitoring at various locations in the City of Fayetteville in 2018 with the amount paid by the city not to exceed $61,721.00.
Pass 8-0

Notes: According to Tim Nyander, Utilities Director, in 2015 the city modified its contract with USGS to begin monitoring both flow and major pollutants at two locations on major outfalls from the city – Town Branch and Mud Creek. The data is being gathered continuously, he said, and through sampling at various times in order to more closely model the pollutant concentrations in the streams. This, he said, combined with the flow data, will give accurate information on the total amount of the various constituents being measured leaving the city at those points.

A memo from Nyander to the mayor and council states that in 2015 the city contributed $61,721 to the stream gauge program and the USGS contributed $10,000 while also providing and installing the equipment at no charge to the city. The 2016 and 2017 programs were approved at the same funding levels and scope of work.


4. ADM 17-6051 (Lots 100-103/Timber Trails Subdivision) (Details): An ordinance to amend the Timber Trails Subdivision Planned Zoning District to allow use unit 8, Single-Family Dwellings as a use by right on Lots 100-103.
Pass 8-0

Notes: Jonathan Curth, senior planner with the city, said when the original PZD was approved, lots were designated for either single-family or two-family dwellings, but not both. City staff are in support of the request, and the Planning Commission unanimously approved it on Jan. 8.

5. VAC 17-5977: (357 S. West Ave./Lot 3-Ferguson’s Addition) (Details): An ordinance to approve VAC 17-5977 for property located at 357 S. West Ave. to vacate a portion of an undeveloped street right-of-way and a portion of an alley right-of-way.
Pass 8-0

Notes: City staff are in support of the request, and the Planning Commission unanimously approved it on Nov. 13.

6. RZN 17-6000 (2870 E. Joyce Blvd./Christian Bros. Automotive) (Details): An ordinance to rezone that property described in rezoning petition RZN 17-6000 for approximately 0.92 acres located at 2870 E. Joyce Blvd. from C-1, Neighborhood Commercial to UT, Urban Thoroughfare.
Pass 8-0

Notes: The plan is to use the property for a Fayetteville location for Christian Brothers Automotive. The property is currently developed with self-service and automatic carwash bays. Vehicular access to the site is by way of an existing driveway on Joyce and a cross access point to the gas station to the east. City staff are in support of the request, and the Planning Commission unanimously approved it on Jan. 8.

7. RZN 17-6018: (651 & 711 N. Storer Ave./Sarkin) (Details): An ordinance to rezone that property described in rezoning petition RZN 17-6018 for approximately 0.60 acres located at 651 & 711 N. Storer Ave. from RMF-40, Residential Multi Family, 40 units per acre to RI-U, Residential Intermediate-Urban.
Pass 8-0

Notes: The applicant stated the rezoning is needed to allow better financing options for an approved development plan. City staff are in support of the request, and the Planning Commission unanimously approved it on Jan. 8.

8. RZN 17-6034 (2468 N. Crossover Road/Jones) (Details): An ordinance to rezone that property described in rezoning petition RZN 17- 6034 for approximately 4.40 acres located at 2468 N. Crossover Road from RSF-2, Residential Single Family, 2 units per acre to NS-G, Neighborhood Services-General.
Left on the first reading

Notes: The applicant says the rezoning is needed to allow small offices to be developed on the property after unsuccessfully marketing the property for 11 years as residential.

City staff would rather see the property rezoned as Neighborhood Services-Limited as originally requested. The Planning Commission, however, asked the applicant to change the request to Neighborhood Services-General – which the applicant did, and then the commission approved that updated request 7-1 on Jan. 8.

Although the proposal was forwarded to the council for approval by the Planning Commission, significant public comment was made against the proposal citing safety, traffic, and general incompatibility.

It should be noted that the applicant in 2013 requested the property be rezoned to Residential Office, but the City Council eventually denied the request. At the time, council member Matthew Petty suggested the applicant instead request one of the smaller-scale, form-based Neighborhood Services zonings. He said since residents were concerned that a large commercial center might end up on the property instead of a small office, the Neighborhood Services zoning could be a good middle ground. At the time, council members Tennant and Marsh commended Petty’s idea, but said it was the wrong area for any type of commercial use.

Here’s a map of the subject property:

The first neighbor to speak tonight was in favor of the request. The second neighbor, speaking on behalf of a nearby subdivision, is against the rezoning and cited safety and traffic as his concerns. Another neighbor spoke with similar concerns.

Council member Tennant suggested the item be left on the first reading to give him more time to consider the request and to get answers to some questions he has. Tennant said the fact that the Planning Commission and city staff are at odds over which particular Neighborhood Services zoning is most appropriate is good enough reason for pause. Council member Bunch agreed.


9. City Council’s Support for City Plan 2030 Update (Details): A resolution to express the City Council’s support for an update to City Plan 2030.
Pass 8-0

Notes: One of the updates is to call for completion of a corridor vision and regulating plan for North College Avenue north of North Street (since the area south of North Street has already been improved upon and rezoned).

Council member Marsh suggested amending the North College Avenue plan to also include Archibald Yell Boulevard and South School Avenue all the way to Cato Springs Road (this would basically extend the plan from its current ending point at Rock Street south through the s-curves to MLK and then along South School Avenue to Cato Springs – effectively changing the “North College Corridor” to the “71B Corridor”). She said this would extend the expertise used to make the road more walkable, bikeable and transit-friendly to south Fayetteville. Staff said Marsh’s suggestion can be added to the RFP seeking a firm to create the plan if the council wishes. Marsh moved to amend the plan to include the southern extension, and that amendment was approved unanimously.

Besides the College Avenue section, other major ideas to add include:

  • Focus on education and implementation
  • Create a “Growth Concept/Targeted Infill Map” to compliment the “Future Land Use Map”
  • Integrate Mayor and City Council Strategic Plan, “Fayetteville Vision 2050”
  • Update the Master Street Plan Map and street cross sections
  • Integrate Economic Development Plan into update of City Plan 2030
  • Strengthen the historic resources section
  • Strengthen attainable housing definitions and goals
  • Update all charts and maps with current demographic and economic data

10. Amend 2018 Adopted Budget (Details): A resolution to amend the 2018 Adopted Budget by reappropriating $97,779,000.00 in bonded or ongoing capital projects, outstanding obligations and grant funded items.
Pass 8-0


11. Johanson Consulting Inc. d/b/a Johanson Group (Details): A resolution to accept and adopt the Pay Plan Committee’s recommendations for new criteria for market studies, to approve a change order to the contract with Johanson Consulting Inc. d/b/a Johanson Group to increase the annual contingency fees by the amount of $5,500.00 for annual market studies and consulting, and to approve a budget adjustment.
Pass 8-0

Notes: According to city staff, the new criteria for market studies completed by the Johanson Group is as follows:

  1. Modifying data source list for police and fire uniformed and merit positions
  2. Implementing a market study every year, alternating each year with police and fire uniformed and merit employees
  3. Collecting specific benefit offerings from data sources

» Click here to see details of each criteria in the agenda packet for this item (page 3)


12. Flood Damage Event (Details): A resolution to approve a budget adjustment in the amount of $500,000.00 to appropriate emergency funding for work to repair damages caused by the flooding of April and May 2017 and water damage to the Arkansas Air and Military Museum caused by a burst pipe in January 2018.
Pass 8-0

Notes: The request is for approval of an emergency appropriation for work to repair damages covered under the recent FEMA reimbursement relating to April 2017 flooding at Kessler Mountain Regional Park, the Sweetbriar Park streambed, the Oldwire sanitary sewer crossing, and damages sustained at the Arkansas Air & Military Museum due to flooding from a burst pipe during the first week of January 2018.

Adjourned

This meeting was adjourned at 8:01 p.m.