City Hall

LIVE UPDATES: Fayetteville City Council recap: Aug. 21, 2018

By Todd Gill ·

File photo

On the agenda…

  • Repairs to the Fayetteville Town Center Plaza.
  • Raising the purchase price of non-motorpool police vehicles.
  • Vacating a utility easement on South Harding Place.
  • Expressing intent for a design overlay district for the Washington-Willow Historic District.

» Download the full agenda

A meeting of the Fayetteville City Council began at 5:30 p.m. Tuesday, Aug. 21, 2018 inside room 219 of City Hall, located at 113 W. Mountain St. in Fayetteville.

Listed below are the items up for approval and links to PDF documents with detailed information on each item of business.

Roll Call

Present: Sarah Marsh, Mark Kinion, Matthew Petty, Mayor Lioneld Jordan, Sarah Bunch, John La Tour, Kyle Smith
Absent: Adella Gray, Justin Tennant

» View current attendance records

Consent

Consent items are approved in a single, all-inclusive vote unless an item is pulled by a council member.

1. Approval of the Aug. 7, 2018 City Council Meeting Minutes
– Pass 6-0

2. Community Resources Division Donations (Details): A resolution to approve a budget adjustment in the total amount of $16,546.00 representing donations to the Community Resources Division and Community Development Block Grant program income received from a housing lien payoff, and to approve a budget adjustment in the amount of $7,553.00 to allocate use fund balance prior funds.
– Pass 6-0

3. Special Needs Assistance Program Grant Agreements (Details): A resolution to approve the renewal of two Special Needs Assistance Program grant agreements with the U.S. Department of Housing and Urban Development in the total amount of $73,278.00 for the city to administer programs to assist homeless Fayetteville residents.
– Pass 6-0

4. Bid #18-41 Steve Beam Construction, Inc. (Details): A resolution to award Bid #18-41 and authorize a contract with Steve Beam Construction, Inc. in the amount of $291,477.00 for construction work associated with the Meadow Street Parking Deck improvements project, and to approve a project contingency in the amount of $29,147.00.
– Pass 6-0

5. City Parking Lot #55 Low Impact Development (Details): A resolution to approve a cost reimbursement agreement with the University of Arkansas Cooperative Extension Service for funding in the amount of $20,000.00 for the installation of a low impact development feature in City Parking Lot #55 located at 401 W. Watson Street, and to approve a budget adjustment.
– Pass 6-0

6. What My Eyes Have Seen Photography (Details): A resolution to approve Amendment No. 1 to the contract with What My Eyes Have Seen Photography for photography services to be provided through the end of 2018.
– Pass 6-0

7. Food Loops, LLC Agreement (Details): A resolution to approve an agreement with Food Loops, LLC for the hauling of compostable and recyclable material in the City of Fayetteville.
– Pass 6-0

8. Tom January Floors, Inc. (Details): A resolution to authorize a contract with Tom January Floors, Inc. in the amount of $30,926.00 for replacement of vinyl flooring at the Walker Park Senior Activity and Wellness Center, and to approve a project contingency in the amount of $5,000.00.
– Pass 6-0

9. Repeal Resolution No. 150-18 and Rescind the Contract with Modern Exteriors (Details): A resolution to repeal Resolution No. 150-18 and rescind the contract with Modern Exteriors of Springfield for the construction of a sunroom enclosure at the Walker Park Senior Activity and Wellness Center.
– Pass 6-0

10. RFP 18-05 Avfuel Corporation (Details): A resolution to award RFP 18-05 and approve a one- (1) year contract with automatic renewals for up to four additional one- (1) year terms with Avfuel Corporation for the provision of aviation fuel and refueler trucks for Fayetteville Executive Airport-Drake Field.
– Pass 6-0

11. Kerzen Properties, LLC (Details): A resolution to approve a twenty- (20) year ground lease agreement with Kerzen Properties, LLC for airport property located at 4240 S. School Ave. for the construction of a 100’ x 75’ hangar, with an option to extend the ground lease for an additional five- (5) year term, and with a first right of refusal to lease the property for an additional five (5) years after the hangar becomes the property of the city.
– Pass 6-0

12. Taxiway B Rehab Grant Applications (Details): A resolution to authorize applications for two Federal Aviation Administration 90/10 grants for completion of construction phase services and project closeout associated with the Taxiway B widening and rehabilitation project in the alternative amounts of $2,072,169.00 and $1,652,878.00, and to authorize Mayor Jordan to execute the grant agreement.
– Pass 6-0

Unfinished Business

None

New Business

1. Benchmark Construction – Fayetteville Town Center (Details)

An ordinance to waive the requirements of formal competitive bidding and authorize a contract for the immediate removal and replacement of the entry stairs and landing at the Fayetteville Town Center by Benchmark Construction of NWA, Inc. in the amount of $205,300.00, to approve a project contingency in the amount of $14,800.00, and to approve a budget adjustment.
– Pass 6-0

Notes: Staff say that chlorinated water has been leaking from the fountain on the Fayetteville Town Center Plaza, which has caused the substructure of the stairs and landing to corrode and has led to settlement of the stairs by about three inches. If approved, repair would begin next week, and would include removal and replacement of the stairs and landing.

There was no public comment. The ordinance was passed unanimously.

2. Police Department Non-Motorpool Program (Details)

An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of vehicles for the Police Department’s non-motorpool program in an amount not to exceed $30,000.00 per vehicle, and to allow the existing non-motorpool vehicles to be sold for trade-in value toward replacements.
– Pass 6-0

Notes: The Police Department is in its third decade of maintaining a non-motorpool fleet for undercover operations. Staff said that inflation in the auto industry means $25,000 is no longer enough money to purchase new, non-motorpool vehicles, and are requesting approval to spend an additional $5,000 per vehicle.

There was no public comment. The ordinance was passed unanimously.

3. VAC 18-6148 (1901 S. Harding Pl./Thompson) (Details)

An ordinance to approve VAC 18-6148 for property located at 1901 S. Harding Place to vacate a portion of a utility easement.
– Pass 6-0

Notes: Both city staff and the Planning Commission recommend approval of the request with the condition that any relocation of or damage to existing utilities or existing facilities shall be at the owner/developer’s expense.

Here’s a map:

There was no public comment. The ordinance was passed unanimously.

4. Washington-Willow Design Standards (Details)

A resolution to express the City Council’s intent to create historic district design guidelines and/or create a design overlay district for the Washington-Willow Historic District, and to approve a budget adjustment in the amount of $20,000.00 to provide funding for a project consultant.
– Pass 6-0

Notes: Earlier this year city planners surveyed all 266 property owners in the Washington-Willow Historic District asking for input on whether the city should adopt design standards for historic preservation in the neighborhood. Staff said 94 property owners responded to the survey and about 70 percent of the responses indicated they would support the idea, including their own property.

Here’s a map of the district:

If approved, the next steps would be to:

  1. Retain a consultant
  2. Work with the Historic District Commission and the neighborhood to create design guidelines
  3. The Historic District Commission would initiate a district ordinance request
  4. The ordinance would need City Council approval

Teresa Turk, a candidate for City Council in Ward 4 this year, spoke in favor of the resolution. She was the only member of the public to speak.

The ordinance was passed unanimously.

Announcements

– The Wilson Park Pool will remain open through Labor Day this year.

– A special Parks and Recreation Advisory Board will be held on Thursday, August 23, beginning at 4:30 p.m., at the Walker Park Senior Wellness and Activity Center (945 S. College Ave.). Agenda items include a Gulley Park Master Plan discussion and Future Capital Projects brainstorming.

Adjourned

This meeting was adjourned at 6:03 p.m.